= How to do a presentation? #=

= THE VALUE OF MEETINGS #=

  • Raise awareness
  • Increase Personal profile
  • solve problems
  • Educate & Learn
  • Identify needs
  • Improve access
  • Share opinions
  • Build Relationship
  • Network Ideas
  • Show empathy
  • Network approval
  • Physical
  • Planning / Organisational
  • Visual Aids
  • Creating Dialogue

= PRESENTATION #=

  • IMPACT
  • Body Language 55%
  • Voice Tone 38%
  • Words 7%

ELEMENTS OF BODY LANGUAGE

  • Eye Contact
  • Stance
  • Appearance
  • Gestures

FROM BODY-LANGUAGE YOU CAN COMMUNICATE THE INTANGIBLES * Integrity * Sincerity * Credibility * Dedication * Naturalness

APPEARANCE

STANCE

Do... * Communicate on high energy level. * Be physical [visually & vocally]. * Be exciting [appropriately so] * Remember people can't see inside you. * Project visually and vocally to those furthest. * Don't... * Plan gestures - they'll look contrived artificial. * Be tentative. * Deliver a presentation as though in a phone box. * Not elbow, but shoulder.

VOICE

TONE

EYE CONTACT

EFFECTIVE USE OF VISUAL AIDS

PREPARING VISUAL

Do... - Ensure visibility, simplicity, clarity - vary the presentation to suit circumstance words - picture - graphs - Ensure visual aid is related to objective - Position visual aid to side and centre yourself before the group. - 'Clear' the visual with the audience : - identify what it is -
- explain what it means -

Do...

  • Touch the visual where you want audience attention.
  • Turn, and talk to the audience
  • Remember, you are a visual aid
  • Sting the aid to life
    • anecdotes
    • analogies
    • examples
  • watch their eyes - it tells you when to move on
  • Remember, visual aids are to help the audience, not you

CONTROLLING AND INVOLVING THE AUDIENCE

DIALOGUE WITH AUDIENCE

THE BEGINNING

  • Establish informal mood / relationship with group.
  • Ask group to reserve questions until the end

THE END

Prior to receiving questions - ask questions designed to stimulate questions

COMMUNICATIONS

  • Use individual names
  • Ask questions -general -overhead direct - rhetorical open / closed etc.
  • Create a receptive atmosphere -smile use eye contact gestures
  • Remove fear reward and acknowledge participant -
  • Support - agree / paraphrase -expand
  • Reinforce desired behaviour

Do... - Move around the audience accepting questions - use hands and arms to invite and direct questions - Turn accusatory statements into questions - Think only about the question that are asked - not the answer - If question is of a personal nature then de-personalise - Defuse emotional questions by asking for clarification - If unclear or not heard, you may have to rephrase or repeat questions to entire group

Don't...

  • have a 1:1 discussion
  • ask for approval of your restatement of question - i.e., 'is that the question you asked?'
  • go back to the questioner and ask for approval of your answer
  • end your answer by looking at your questioner
  • Lose your cool
  • Say ''your question isn't clear''
  • if you don't understand the question then ask him/her to repeat it.

CONFLICT

  • Keep to a minimum
  • Stay neutral
  • Clarify misunderstandings
  • Offer proof to scepticism
  • Diffuse rejection
  • Depersonalise the idea / objection
  • Manage disruptive behaviour early

PLANNING AND ORGANISATION

THE IMPORTANCE OF PREPARATION

== Define objective [be realistic] ==

== Know your audience ==

  • who to invite
  • what they need to know
  • what they already know
  • what they want to know
  • what their interests are
  • what is their 'language'
  • what is their status
  • when to start / stop

== Select presentation medium ==

== Gather information ==

  • Check venue
  • size
  • seating
  • lighting
  • electrical points
  • screens / board
  • equipment
  • booking
  • room
  • notifying people
  • catering [any vegetarians?]

== Well prepared ==

== Excellent use of visual ==

== Professional appearance ==

== Commanding stance ==

== Talk with enthusiasm & genuine interest ==

== Controlled nervous energy ==

== Good eye contact and rapport with audience ==

== Appropriate gestures ==